M&B-2025-30- Personnel Assistant 2 (Internal Posting)
Trenton, NJ
Full Time
Management & Budget
Experienced
Open to: Division-Wide
Work Week: NE (35-hour) Work Week
Salary: (P25) $77,143.55- $113,263.75
Opening Date: November 26, 2025
Closing Date: December 10, 2025
Existing Vacancies: 2
Program/Location
Department of Environmental Protection
Management and Budget
Division of Human Resources
436 East State Street
Trenton, NJ 08625
Scope of Eligibility
Open to permanent employees in a competitive title who work in the Division of Human Resources and meet the requirements below.
Description
Under direction of a Personnel Assistant 1 or other supervisory official in a state department, institution, or agency, acts in the capacity of a principal assistant in the supervision of the overall, or a significant portion of the overall, personnel program area such as classification, recruitment, personnel orientation and training, personnel research, administrative services, employee counseling and personnel services, management assistance, or employee relations; or performs personnel work of considerable technical difficulty in one or more of the above major personnel program areas; does other related work.
Specific to the Position
Position 1:
The employee will be responsible for reviewing and analyzing all payroll documents submitted through eCATS to ensure that appropriate payments are made to agency staff. All payments must be verified for accuracy prior to electronic transfer to Centralized Payroll in accordance with Treasury deadlines. The employee will also review benefit time and pay time on all timesheet information, make necessary benefit time corrections or adjustments, and ensure that all required tasks are completed and information is communicated to employees or their programs within predetermined timeframes. Any issues identified must be brought to the attention of the Payroll Supervisor immediately, and the Payroll Supervisor must be kept updated until the issue is fully resolved.
Position 2:
The employee will be responsible for coordinating internship hiring, planning and developing the high school workforce development program, and managing its implementation. This role also works closely with schools to build and maintain strategic partnerships. Additional duties include researching and selecting relevant job fairs, compiling and analyzing fair-related data, and maintaining ongoing engagement with attendees through email and social media outreach. This position is essential for strengthening the department’s outreach and recruitment efforts.
Requirements
Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester hour credits are equal to one (1) year of relevant experience.
Seven (7) years of professional experience in the personnel program of a public or private organization.
OR
Possession of a bachelor's degree from an accredited college or university; and three (3) years of the above-mentioned professional experience.
OR
Possession of a master's degree in business administration, personnel administration, public administration, management, or other related field from an accredited college or university; and two (2) years of the above-mentioned professional experience.
NOTE: "Professional experience" refers to work that is creative, analytical, evaluative, and interpretive; requires a range and depth of specialized knowledge of the profession's principles, concepts, theories, and practices; and is performed with the authority to act according to one's own judgment and make accurate and informed decisions.
NOTE: All U.S. degrees and transcripts must be from an accredited college or university. All foreign degrees and transcripts must be evaluated for accreditation by a recognized evaluation service by the closing date of this posting. Failure to provide documentation may result in ineligibility.
License
Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.
Benefits
As a New Jersey State Department, NJDEP offers a comprehensive benefits package that includes:
Veteran's Preference
To qualify for New Jersey Veteran's Preference/status, you must establish Veteran's Preference through the Department of Military and Veteran's Affairs. Please submit proof of your Veteran's Preference along with your resume as indicated. For more information, please visit https://www.nj.gov/military/veterans/services/civil-service-preference/
Residency
All persons newly hired on or after September 1, 2011, have one year from the date of employment to establish, and then maintain principal residence in the State of New Jersey subject to the provisions of N.J.S.A. 52:14-7 (L.2011, Chapter 70), also known as the “New Jersey First Act”.
Authorization to Work
Selected candidates must be authorized to work in the United States per the Department of Homeland Security, United States Citizenship, and Immigration Services regulations. NOTE: The State of New Jersey does not provide sponsorship for citizenship to the United States.
Equal Opportunity Employment
The State of New Jersey seeks to increase the richness and diversity of its workforce, and in doing so, become the employer of choice for all people seeking to work in State Government. To evaluate the effectiveness of our efforts to attract and employ a diverse workforce, applicants are asked to voluntarily answer a few brief questions on the NJ Affirmative Action Information Form. All information is considered confidential and will be filed separately with the agency's affirmative action officer. This information will not be part of your application for employment and will not be considered in any hiring decision.
Work Week: NE (35-hour) Work Week
Salary: (P25) $77,143.55- $113,263.75
Opening Date: November 26, 2025
Closing Date: December 10, 2025
Existing Vacancies: 2
Program/Location
Department of Environmental Protection
Management and Budget
Division of Human Resources
436 East State Street
Trenton, NJ 08625
Scope of Eligibility
Open to permanent employees in a competitive title who work in the Division of Human Resources and meet the requirements below.
Description
Under direction of a Personnel Assistant 1 or other supervisory official in a state department, institution, or agency, acts in the capacity of a principal assistant in the supervision of the overall, or a significant portion of the overall, personnel program area such as classification, recruitment, personnel orientation and training, personnel research, administrative services, employee counseling and personnel services, management assistance, or employee relations; or performs personnel work of considerable technical difficulty in one or more of the above major personnel program areas; does other related work.
Specific to the Position
Position 1:
The employee will be responsible for reviewing and analyzing all payroll documents submitted through eCATS to ensure that appropriate payments are made to agency staff. All payments must be verified for accuracy prior to electronic transfer to Centralized Payroll in accordance with Treasury deadlines. The employee will also review benefit time and pay time on all timesheet information, make necessary benefit time corrections or adjustments, and ensure that all required tasks are completed and information is communicated to employees or their programs within predetermined timeframes. Any issues identified must be brought to the attention of the Payroll Supervisor immediately, and the Payroll Supervisor must be kept updated until the issue is fully resolved.
Position 2:
The employee will be responsible for coordinating internship hiring, planning and developing the high school workforce development program, and managing its implementation. This role also works closely with schools to build and maintain strategic partnerships. Additional duties include researching and selecting relevant job fairs, compiling and analyzing fair-related data, and maintaining ongoing engagement with attendees through email and social media outreach. This position is essential for strengthening the department’s outreach and recruitment efforts.
Requirements
Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester hour credits are equal to one (1) year of relevant experience.
Seven (7) years of professional experience in the personnel program of a public or private organization.
OR
Possession of a bachelor's degree from an accredited college or university; and three (3) years of the above-mentioned professional experience.
OR
Possession of a master's degree in business administration, personnel administration, public administration, management, or other related field from an accredited college or university; and two (2) years of the above-mentioned professional experience.
NOTE: "Professional experience" refers to work that is creative, analytical, evaluative, and interpretive; requires a range and depth of specialized knowledge of the profession's principles, concepts, theories, and practices; and is performed with the authority to act according to one's own judgment and make accurate and informed decisions.
NOTE: All U.S. degrees and transcripts must be from an accredited college or university. All foreign degrees and transcripts must be evaluated for accreditation by a recognized evaluation service by the closing date of this posting. Failure to provide documentation may result in ineligibility.
License
Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.
Benefits
As a New Jersey State Department, NJDEP offers a comprehensive benefits package that includes:
- Paid Benefit Leave
- Holiday Pay
- Alternative Workweek Program*
- Telework*
- Pension
- Deferred Compensation
- Health Benefits (medical, prescription drug, dental & vision care) and Life Insurance
- Flexible and Health Spending Accounts (FSA/HSA)
- Commuter Tax Savings Program
- Public Service Loan Forgiveness (PSLF)
- Tuition Reimbursement*
Veteran's Preference
To qualify for New Jersey Veteran's Preference/status, you must establish Veteran's Preference through the Department of Military and Veteran's Affairs. Please submit proof of your Veteran's Preference along with your resume as indicated. For more information, please visit https://www.nj.gov/military/veterans/services/civil-service-preference/
Residency
All persons newly hired on or after September 1, 2011, have one year from the date of employment to establish, and then maintain principal residence in the State of New Jersey subject to the provisions of N.J.S.A. 52:14-7 (L.2011, Chapter 70), also known as the “New Jersey First Act”.
Authorization to Work
Selected candidates must be authorized to work in the United States per the Department of Homeland Security, United States Citizenship, and Immigration Services regulations. NOTE: The State of New Jersey does not provide sponsorship for citizenship to the United States.
Equal Opportunity Employment
The State of New Jersey seeks to increase the richness and diversity of its workforce, and in doing so, become the employer of choice for all people seeking to work in State Government. To evaluate the effectiveness of our efforts to attract and employ a diverse workforce, applicants are asked to voluntarily answer a few brief questions on the NJ Affirmative Action Information Form. All information is considered confidential and will be filed separately with the agency's affirmative action officer. This information will not be part of your application for employment and will not be considered in any hiring decision.
DEP Notices of Vacancy have a 4:00 p.m. deadline on the closing date. When filing for these opportunities, please be sure to have your letter of interest and credentials sent electronically before 4 p.m. on the closing date.
The New Jersey Department of Environmental Protection is an Equal Opportunity Employer and is committed to inclusive hiring and a diverse workforce. We strongly encourage people from all backgrounds to apply. Accommodations under ADA will be provided upon request.
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