AEMS-2026-2 Secretarial Assistant 3– Non-Stenographic
Trenton, NJ
Full Time
Air, Energy, and Materials Sustainability
Experienced
Open to: Department-Wide
Work Week: NE (35-hour) Work Week
Salary: (A20) $61,510.13- $89,809.93
Opening Date: 1/26/2026
Closing Date: 2/9/2026
Existing Vacancies: 1
Program/Location
Department of Environmental Protection
Air Energy and Materials Sustainability
Office of the Assistant Commissioner
401 East State Street
Trenton, NJ 08625
Scope of Eligibility
Open to applicants in a competitive title who work for the New Jersey Department of Environmental Protection and meet the requirements below.
Description
Under supervision, provides secretarial, administrative and clerical support to an assigned division director, deputy commissioner, assistant commissioner, or organizational equivalent, superintendent or chief administrator of an institution, or vice president of a State college; types correspondence and reports, prepares letters on complex matters, provides requested information to internal and external customers, maintains a schedule of appointments and the daily engagement calendar of the executive official; utilizes various information systems for daily work assignments used by the agency, office, or related units; does other related duties as required.
Specific to the Position
Under the direction of the Assistant Commissioner, responsible for performing clerical/administrative functions such as assisting with travel, scheduling meetings and conference calls. Manage and follow up on the preparation and signature of memos, letters, purchase orders, etc. Provide phone and office coverage for the Assistant Commissioner's Office. Manage Open Public Records Act (OPRA) requests and retention schedules. Process incoming and outgoing mail.
Requirements
EXPERIENCE:
Five (5) years of experience in secretarial and administrative clerical work.
NOTE: Successful completion of a clerical training program with a minimum of 700 classroom training hours or thirty (30) semester hour credits in secretarial science from an accredited college or university may be substituted for one (1) year of the experience indicated above. Course work must include typing skills, methods, and procedures; other courses may include, but not be limited to, office procedures, word processing, and business English.
License
Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.
Employee Benefits
As a New Jersey State Department, NJDEP offers a comprehensive benefits package that includes:
Veteran's Preference
To qualify for New Jersey Veteran's Preference/status, you must establish Veteran's Preference through the Department of Military and Veteran's Affairs. Please submit proof of your Veteran's Preference along with your resume as indicated. For more information, please visit https://www.nj.gov/military/veterans/services/civil-service-preference/
Residency
All persons newly hired on or after September 1, 2011, have one year from the date of employment to establish, and then maintain principal residence in the State of New Jersey subject to the provisions of N.J.S.A. 52:14-7 (L.2011, Chapter 70), also known as the “New Jersey First Act”.
Authorization to Work
Selected candidates must be authorized to work in the United States per the Department of Homeland Security, United States Citizenship, and Immigration Services regulations. NOTE: The State of New Jersey does not provide sponsorship for citizenship to the United States.
Equal Opportunity Employment
The State of New Jersey seeks to increase the richness and diversity of its workforce, and in doing so, become the employer of choice for all people seeking to work in State Government. To evaluate the effectiveness of our efforts to attract and employ a diverse workforce, applicants are asked to voluntarily answer a few brief questions on the NJ Affirmative Action Information Form. All information is considered confidential and will be filed separately with the agency's affirmative action officer. This information will not be part of your application for employment and will not be considered in any hiring decision.
Work Week: NE (35-hour) Work Week
Salary: (A20) $61,510.13- $89,809.93
Opening Date: 1/26/2026
Closing Date: 2/9/2026
Existing Vacancies: 1
Program/Location
Department of Environmental Protection
Air Energy and Materials Sustainability
Office of the Assistant Commissioner
401 East State Street
Trenton, NJ 08625
Scope of Eligibility
Open to applicants in a competitive title who work for the New Jersey Department of Environmental Protection and meet the requirements below.
Description
Under supervision, provides secretarial, administrative and clerical support to an assigned division director, deputy commissioner, assistant commissioner, or organizational equivalent, superintendent or chief administrator of an institution, or vice president of a State college; types correspondence and reports, prepares letters on complex matters, provides requested information to internal and external customers, maintains a schedule of appointments and the daily engagement calendar of the executive official; utilizes various information systems for daily work assignments used by the agency, office, or related units; does other related duties as required.
Specific to the Position
Under the direction of the Assistant Commissioner, responsible for performing clerical/administrative functions such as assisting with travel, scheduling meetings and conference calls. Manage and follow up on the preparation and signature of memos, letters, purchase orders, etc. Provide phone and office coverage for the Assistant Commissioner's Office. Manage Open Public Records Act (OPRA) requests and retention schedules. Process incoming and outgoing mail.
Requirements
EXPERIENCE:
Five (5) years of experience in secretarial and administrative clerical work.
NOTE: Successful completion of a clerical training program with a minimum of 700 classroom training hours or thirty (30) semester hour credits in secretarial science from an accredited college or university may be substituted for one (1) year of the experience indicated above. Course work must include typing skills, methods, and procedures; other courses may include, but not be limited to, office procedures, word processing, and business English.
License
Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.
Employee Benefits
As a New Jersey State Department, NJDEP offers a comprehensive benefits package that includes:
- Paid Benefit Leave
- Holiday Pay
- Alternative Workweek Program*
- Telework*
- Pension
- Deferred Compensation
- Health Benefits (medical, prescription drug, dental & vision care) and Life Insurance
- Flexible and Health Spending Accounts (FSA/HSA)
- Commuter Tax Savings Program
- Public Service Loan Forgiveness (PSLF)
- Tuition Reimbursement*
Veteran's Preference
To qualify for New Jersey Veteran's Preference/status, you must establish Veteran's Preference through the Department of Military and Veteran's Affairs. Please submit proof of your Veteran's Preference along with your resume as indicated. For more information, please visit https://www.nj.gov/military/veterans/services/civil-service-preference/
Residency
All persons newly hired on or after September 1, 2011, have one year from the date of employment to establish, and then maintain principal residence in the State of New Jersey subject to the provisions of N.J.S.A. 52:14-7 (L.2011, Chapter 70), also known as the “New Jersey First Act”.
Authorization to Work
Selected candidates must be authorized to work in the United States per the Department of Homeland Security, United States Citizenship, and Immigration Services regulations. NOTE: The State of New Jersey does not provide sponsorship for citizenship to the United States.
Equal Opportunity Employment
The State of New Jersey seeks to increase the richness and diversity of its workforce, and in doing so, become the employer of choice for all people seeking to work in State Government. To evaluate the effectiveness of our efforts to attract and employ a diverse workforce, applicants are asked to voluntarily answer a few brief questions on the NJ Affirmative Action Information Form. All information is considered confidential and will be filed separately with the agency's affirmative action officer. This information will not be part of your application for employment and will not be considered in any hiring decision.
DEP Notices of Vacancy have a 4:00 p.m. deadline on the closing date. When filing for these opportunities, please be sure to have your letter of interest and credentials sent electronically before 4 p.m. on the closing date.
The New Jersey Department of Environmental Protection is an Equal Opportunity Employer and is committed to inclusive hiring and a diverse workforce. We strongly encourage people from all backgrounds to apply. Accommodations under ADA will be provided upon request.
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