M&B-2025-22 - Administrative Analyst 2 (Internal Posting)
Trenton, NJ
Full Time
Management & Budget
Experienced
Open to: Division-Wide
Work Week: NE (35-hour) Work Week
Salary: (P21) $64,340.11- $94,061.71
Opening Date: 11/24/2025
Closing Date: 12/08/2025
Existing Vacancies: 2
Program/Location
Department of Environmental Protection
Management and Budget
Budget & Financial Operations
Office of Procurement Operations
428 East State Street
Trenton, NJ 08625
Scope of Eligibility
Open to permanent employees in a competitive title who works for the Division of Budget & Financial Operations and meet the requirements below.
IMPORTANT NOTICE: Please be advised that a promotional examination has been announced for this position by the CSC (symbol PS2209G). The selected provisional candidate may be impacted once the promotional list is issued, based on the outcome of the examination results.
Description
Under the limited supervision of an Administrative Analyst 4 or other supervisor in a state department, institution, or agency, assists in the review, analysis, and appraisal of current department administrative procedures, organization, and performance, and helps to prepare recommendations for changes and/or revisions; does related duties. This position requires organizational skills, ability to effectively communicate, and familiarity with Microsoft Office, NJSTART, and NJCFS, Business Objects and Prism.
Specific to the Position
Inputs invoices in NJSTART. Inputs Purchase Orders, Open Markets and Releases in NJSTART. Enters U1s, AOs, and A1s in NJCFS. Pulls check numbers for completed invoices. Sorts and files vouchers, requisitions, or other materials electronically. Works with OMB on the Diversity Initiative. Maintains records and files electronically. Assists programs with the preparations of RFP process. Backup for Department memberships. Communication through Microsoft Teams. Knowledge of the NJSTART & NJCFS system. Ability to comprehend circular letter, state term contracts and department regulations. Extensive knowledge of Prism, treasury program involving diversity.
Preferred Skillset
The ideal candidate should possess the ability to organize and maintain proper records. Excellent written and oral communication skills. Highly organized with the ability to prioritize and disseminate information in a timely fashion.
Requirements
Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester hour credits are equal to one (1) year of relevant experience.
Six (6) years of professional experience involving the review, analysis, and evaluation of budget, organization, administrative practices, operational methods, management operations, or data processing applications, or any combination thereof, which shall have included responsibility for recommendation, planning, and/or implementation of improvements in a business or government agency.
OR
Possession of a Bachelor's degree from an accredited college or university; and two (2) years of the above-mentioned professional experience.
OR
Possession of a Master's degree in Public Administration, Business Administration, Economics, Finance, or Accounting; and one (1) year of the above-mentioned professional experience.
NOTE: "Professional experience" refers to work that is creative, analytical, evaluative, and interpretive; requires a range and depth of specialized knowledge of the profession's principles, concepts, theories, and practices; and is performed with the authority to act according to one's own judgment and make accurate and informed decisions.
NOTE: All U.S. degrees and transcripts must be from an accredited college or university. All foreign degrees and transcripts must be evaluated for accreditation by a recognized evaluation service by the closing date of this posting. Failure to provide documentation may result in ineligibility.
License
Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.
Veteran's Preference
To qualify for New Jersey Veteran's Preference/status, you must establish Veteran's Preference through the Department of Military and Veteran's Affairs. Please submit proof of your Veteran's Preference along with your resume as indicated. For more information, please visit https://www.nj.gov/military/veterans/services/civil-service-preference/
Residency
All persons newly hired on or after September 1, 2011, have one year from the date of employment to establish, and then maintain principal residence in the State of New Jersey subject to the provisions of N.J.S.A. 52:14-7 (L.2011, Chapter 70), also known as the “New Jersey First Act”.
Benefits
As a New Jersey State Department, NJDEP offers a comprehensive benefits package that includes:
*Pursuant to the State/Department's policy, procedures, and/or guidelines.
Authorization to Work
Selected candidates must be authorized to work in the United States per the Department of Homeland Security, United States Citizenship, and Immigration Services regulations. NOTE: The State of New Jersey does not provide sponsorship for citizenship to the United States.
Equal Opportunity Employment
The State of New Jersey seeks to increase the richness and diversity of its workforce, and in doing so, become the employer of choice for all people seeking to work in State Government. To evaluate the effectiveness of our efforts to attract and employ a diverse workforce, applicants are asked to voluntarily answer a few brief questions on the NJ Affirmative Action Information Form. All information is considered confidential and will be filed separately with the agency's affirmative action officer. This information will not be part of your application for employment and will not be considered in any hiring decision.
Work Week: NE (35-hour) Work Week
Salary: (P21) $64,340.11- $94,061.71
Opening Date: 11/24/2025
Closing Date: 12/08/2025
Existing Vacancies: 2
Program/Location
Department of Environmental Protection
Management and Budget
Budget & Financial Operations
Office of Procurement Operations
428 East State Street
Trenton, NJ 08625
Scope of Eligibility
Open to permanent employees in a competitive title who works for the Division of Budget & Financial Operations and meet the requirements below.
IMPORTANT NOTICE: Please be advised that a promotional examination has been announced for this position by the CSC (symbol PS2209G). The selected provisional candidate may be impacted once the promotional list is issued, based on the outcome of the examination results.
Description
Under the limited supervision of an Administrative Analyst 4 or other supervisor in a state department, institution, or agency, assists in the review, analysis, and appraisal of current department administrative procedures, organization, and performance, and helps to prepare recommendations for changes and/or revisions; does related duties. This position requires organizational skills, ability to effectively communicate, and familiarity with Microsoft Office, NJSTART, and NJCFS, Business Objects and Prism.
Specific to the Position
Inputs invoices in NJSTART. Inputs Purchase Orders, Open Markets and Releases in NJSTART. Enters U1s, AOs, and A1s in NJCFS. Pulls check numbers for completed invoices. Sorts and files vouchers, requisitions, or other materials electronically. Works with OMB on the Diversity Initiative. Maintains records and files electronically. Assists programs with the preparations of RFP process. Backup for Department memberships. Communication through Microsoft Teams. Knowledge of the NJSTART & NJCFS system. Ability to comprehend circular letter, state term contracts and department regulations. Extensive knowledge of Prism, treasury program involving diversity.
Preferred Skillset
The ideal candidate should possess the ability to organize and maintain proper records. Excellent written and oral communication skills. Highly organized with the ability to prioritize and disseminate information in a timely fashion.
Requirements
Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester hour credits are equal to one (1) year of relevant experience.
Six (6) years of professional experience involving the review, analysis, and evaluation of budget, organization, administrative practices, operational methods, management operations, or data processing applications, or any combination thereof, which shall have included responsibility for recommendation, planning, and/or implementation of improvements in a business or government agency.
OR
Possession of a Bachelor's degree from an accredited college or university; and two (2) years of the above-mentioned professional experience.
OR
Possession of a Master's degree in Public Administration, Business Administration, Economics, Finance, or Accounting; and one (1) year of the above-mentioned professional experience.
NOTE: "Professional experience" refers to work that is creative, analytical, evaluative, and interpretive; requires a range and depth of specialized knowledge of the profession's principles, concepts, theories, and practices; and is performed with the authority to act according to one's own judgment and make accurate and informed decisions.
NOTE: All U.S. degrees and transcripts must be from an accredited college or university. All foreign degrees and transcripts must be evaluated for accreditation by a recognized evaluation service by the closing date of this posting. Failure to provide documentation may result in ineligibility.
License
Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.
Veteran's Preference
To qualify for New Jersey Veteran's Preference/status, you must establish Veteran's Preference through the Department of Military and Veteran's Affairs. Please submit proof of your Veteran's Preference along with your resume as indicated. For more information, please visit https://www.nj.gov/military/veterans/services/civil-service-preference/
Residency
All persons newly hired on or after September 1, 2011, have one year from the date of employment to establish, and then maintain principal residence in the State of New Jersey subject to the provisions of N.J.S.A. 52:14-7 (L.2011, Chapter 70), also known as the “New Jersey First Act”.
Benefits
As a New Jersey State Department, NJDEP offers a comprehensive benefits package that includes:
- Paid Benefit Leave
- Holiday Pay
- Alternative Workweek Program*
- Telework*
- Pension
- Deferred Compensation
- Health Benefits (medical, prescription drug, dental & vision care) and Life Insurance
- Flexible and Health Spending Accounts (FSA/HSA)
- Commuter Tax Savings Program
- Public Service Loan Forgiveness (PSLF)
- Tuition Reimbursement*
*Pursuant to the State/Department's policy, procedures, and/or guidelines.
Authorization to Work
Selected candidates must be authorized to work in the United States per the Department of Homeland Security, United States Citizenship, and Immigration Services regulations. NOTE: The State of New Jersey does not provide sponsorship for citizenship to the United States.
Equal Opportunity Employment
The State of New Jersey seeks to increase the richness and diversity of its workforce, and in doing so, become the employer of choice for all people seeking to work in State Government. To evaluate the effectiveness of our efforts to attract and employ a diverse workforce, applicants are asked to voluntarily answer a few brief questions on the NJ Affirmative Action Information Form. All information is considered confidential and will be filed separately with the agency's affirmative action officer. This information will not be part of your application for employment and will not be considered in any hiring decision.
DEP Notices of Vacancy have a 4:00 p.m. deadline on the closing date. When filing for these opportunities, please be sure to have your letter of interest and credentials sent electronically before 4 p.m. on the closing date.
The New Jersey Department of Environmental Protection is an Equal Opportunity Employer and is committed to inclusive hiring and a diverse workforce. We strongly encourage people from all backgrounds to apply. Accommodations under ADA will be provided upon request.
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