M&B-2026-20 Personnel Assistant 1 (REPOST)
Trenton, NJ
Full Time
Management & Budget
Experienced
Open to: State-Wide
Work Week: NE (35-hour) Work Week
Salary: (R28) $91,628.18 - $134,900.38
Opening Date: 10/06/2026
Closing Date: 10/20/2026
Existing Vacancies: 1
Program/Location
Department of Environmental Protection
Management & Budget
Human Resource Services
436 East State Street
Trenton, NJ 08625
Scope of Eligibility
Open to permanent employees in a competitive title who work for the State of NJ and meet the requirements below
Applicants who already filed for this posting need not reapply, as previously submitted resumes will be taken into consideration for this position.
Description
Under the general direction of a higher level supervisory official in a state department, institution, or agency, supervises a major personnel program area such as personnel research, administrative services, employee counseling, personnel services, recruitment, management assistance, personnel orientation, or employee relations; as part of a personnel program, supervises the work activities of a unit performing employee relations tasks; or under the direction of a Personnel Officer or equivalent, acts as an Assistant Personnel Officer; in a small institution, acts as a Personnel Officer; supervises staff and work activities; prepares and signs official performance evaluations for subordinate staff; does other related duties as required.
Specific to the Position
This position is responsible for supporting the department’s human resources and employee services functions, including leave management, ADA coordination and PMIS transactions related to employee leaves. Supervise the daily operations of the Employee Services Unit. Ensures that all employees are kept informed of the updated rules and regulations governing the program. Provides support and assistance to HR management. Supervises subordinate staff to ensure operational expectations are successfully achieved. Oversees or conducts periodical information on relevant HR topics and new or modified program information on services.
Key Responsibilities:
Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester-hour credits are equal to one (1) year of relevant experience.
Eight (8) years of professional experience in a personnel program of a public or private organization.
OR
Possession of a bachelor's degree from an accredited college or university; and four (4) years of the above-mentioned professional experience.
OR
Possession of a master's degree in business administration, personnel administration, public administration, management, or other related field from an accredited college or university; and three (3) years of the above-mentioned professional experience.
NOTE: "Professional experience" refers to work that is analytical, evaluative, and interpretive; requires a range of basic knowledge of the profession's concepts and practices; and is performed with the authority to act and make accurate and informed decisions.
NOTE: All U.S. degrees and transcripts must be from an accredited college or university. All foreign degrees and transcripts must be evaluated for accreditation by a recognized evaluation service by the closing date of this posting. Failure to provide documentation may result in ineligibility.
License
Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.
Benefits
As a New Jersey State Department, NJDEP offers a comprehensive benefits package that includes:
Veteran's Preference
To qualify for New Jersey Veteran's Preference/status, you must establish Veteran's Preference through the Department of Military and Veteran's Affairs. Please submit proof of your Veteran's Preference along with your resume as indicated. For more information, please visit https://www.nj.gov/military/veterans/services/civil-service-preference/
Residency
All persons newly hired on or after September 1, 2011, have one year from the date of employment to establish, and then maintain principal residence in the State of New Jersey subject to the provisions of N.J.S.A. 52:14-7 (L.2011, Chapter 70), also known as the “New Jersey First Act”.
Authorization to Work
Selected candidates must be authorized to work in the United States per the Department of Homeland Security, United States Citizenship, and Immigration Services regulations. NOTE: The State of New Jersey does not provide sponsorship for citizenship to the United States.
Equal Opportunity Employment
The State of New Jersey seeks to increase the richness and diversity of its workforce, and in doing so, become the employer of choice for all people seeking to work in State Government. To evaluate the effectiveness of our efforts to attract and employ a diverse workforce, applicants are asked to voluntarily answer a few brief questions on the NJ Affirmative Action Information Form. All information is considered confidential and will be filed separately with the agency's affirmative action officer. This information will not be part of your application for employment and will not be considered in any hiring decision.
Work Week: NE (35-hour) Work Week
Salary: (R28) $91,628.18 - $134,900.38
Opening Date: 10/06/2026
Closing Date: 10/20/2026
Existing Vacancies: 1
Program/Location
Department of Environmental Protection
Management & Budget
Human Resource Services
436 East State Street
Trenton, NJ 08625
Scope of Eligibility
Open to permanent employees in a competitive title who work for the State of NJ and meet the requirements below
Applicants who already filed for this posting need not reapply, as previously submitted resumes will be taken into consideration for this position.
Description
Under the general direction of a higher level supervisory official in a state department, institution, or agency, supervises a major personnel program area such as personnel research, administrative services, employee counseling, personnel services, recruitment, management assistance, personnel orientation, or employee relations; as part of a personnel program, supervises the work activities of a unit performing employee relations tasks; or under the direction of a Personnel Officer or equivalent, acts as an Assistant Personnel Officer; in a small institution, acts as a Personnel Officer; supervises staff and work activities; prepares and signs official performance evaluations for subordinate staff; does other related duties as required.
Specific to the Position
This position is responsible for supporting the department’s human resources and employee services functions, including leave management, ADA coordination and PMIS transactions related to employee leaves. Supervise the daily operations of the Employee Services Unit. Ensures that all employees are kept informed of the updated rules and regulations governing the program. Provides support and assistance to HR management. Supervises subordinate staff to ensure operational expectations are successfully achieved. Oversees or conducts periodical information on relevant HR topics and new or modified program information on services.
Key Responsibilities:
- Leave Management
Administer employee leave programs by supervising the evaluation of eligibility, designating qualifying leave under the laws, and managing medical certification and documentation. Oversee the maintenance of confidential, medical records; tracking of leave balances; coordination with payroll to ensure correct pay and coverage. Ensure the review and analysis of online applications submitted by new hires for Health/Prescription Drug and Dental enrolled are completed correctly. Troubleshoots problems with enrollments and coverage throughout the year. Oversee the processing of on-the-job inquiry cases. Ensuring that detailed information regarding each on-the-job injury is received and transmitted to the Division of Risk Management (Department of Treasury) for the purpose of obtaining a claim number for each case. Ensures that injured employees are sent to the appropriate in-network medical facilities in a timely manner, and that appropriate paperwork is received from the facilities. Guide subordinates, employees, and managers through the leave and return-to-work process. - PMIS:
Oversee PMIS actions related to the leave management unit. - ADA Coordination
Primary contact for accommodation issues, ensure that an organization complies with the Americans with Disabilities Act. Oversee/conduct interactive process to evaluate the accommodation options available. Provide ADA training to staff, advise management on reasonable accommodation and policy changes, and ensure that new construction, alterations, and services meet accessibility standards
Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester-hour credits are equal to one (1) year of relevant experience.
Eight (8) years of professional experience in a personnel program of a public or private organization.
OR
Possession of a bachelor's degree from an accredited college or university; and four (4) years of the above-mentioned professional experience.
OR
Possession of a master's degree in business administration, personnel administration, public administration, management, or other related field from an accredited college or university; and three (3) years of the above-mentioned professional experience.
NOTE: "Professional experience" refers to work that is analytical, evaluative, and interpretive; requires a range of basic knowledge of the profession's concepts and practices; and is performed with the authority to act and make accurate and informed decisions.
NOTE: All U.S. degrees and transcripts must be from an accredited college or university. All foreign degrees and transcripts must be evaluated for accreditation by a recognized evaluation service by the closing date of this posting. Failure to provide documentation may result in ineligibility.
License
Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.
Benefits
As a New Jersey State Department, NJDEP offers a comprehensive benefits package that includes:
- Paid Benefit Leave
- Holiday Pay
- Alternative Workweek Program*
- Telework*
- Pension
- Deferred Compensation
- Health Benefits (medical, prescription drug, dental & vision care) and Life Insurance
- Flexible and Health Spending Accounts (FSA/HSA)
- Commuter Tax Savings Program
- Public Service Loan Forgiveness (PSLF)
- Tuition Reimbursement*
Veteran's Preference
To qualify for New Jersey Veteran's Preference/status, you must establish Veteran's Preference through the Department of Military and Veteran's Affairs. Please submit proof of your Veteran's Preference along with your resume as indicated. For more information, please visit https://www.nj.gov/military/veterans/services/civil-service-preference/
Residency
All persons newly hired on or after September 1, 2011, have one year from the date of employment to establish, and then maintain principal residence in the State of New Jersey subject to the provisions of N.J.S.A. 52:14-7 (L.2011, Chapter 70), also known as the “New Jersey First Act”.
Authorization to Work
Selected candidates must be authorized to work in the United States per the Department of Homeland Security, United States Citizenship, and Immigration Services regulations. NOTE: The State of New Jersey does not provide sponsorship for citizenship to the United States.
Equal Opportunity Employment
The State of New Jersey seeks to increase the richness and diversity of its workforce, and in doing so, become the employer of choice for all people seeking to work in State Government. To evaluate the effectiveness of our efforts to attract and employ a diverse workforce, applicants are asked to voluntarily answer a few brief questions on the NJ Affirmative Action Information Form. All information is considered confidential and will be filed separately with the agency's affirmative action officer. This information will not be part of your application for employment and will not be considered in any hiring decision.
DEP Notices of Vacancy have a 4:00 p.m. deadline on the closing date. When filing for these opportunities, please be sure to have your letter of interest and credentials sent electronically before 4 p.m. on the closing date.
The New Jersey Department of Environmental Protection is an Equal Opportunity Employer and is committed to inclusive hiring and a diverse workforce. We strongly encourage people from all backgrounds to apply. Accommodations under ADA will be provided upon request.
Apply for this position
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